Policy Agent — Automated Policy Lifecycle Management

The Problem

Policies live in SharePoint folders nobody checks. Reviews are overdue by months. Employees can't find the right policy, let alone understand it. Exceptions are tracked in email threads. Auditors ask for evidence of review cycles and get blank stares.

The Solution

A conversational agent that manages 14 policies, 5 standards, 4 procedures, and 3 active exceptions. Employees ask questions in plain language. Reviews happen on schedule. Everything is audit-logged.

Employee → "Can I use ChatGPT for work?"

Policy Agent → "Per our AI Acceptable Use Policy (v2.1), approved AI tools include GitHub Copilot and internal GPT instances. Public ChatGPT is prohibited for any data classified Internal or above. See Section 4.2 for details."

CISO → "Which policies are overdue for review?"

Policy Agent → "2 policies overdue: Data Classification Policy (14 days overdue, owner: Sarah Klein) and Incident Response Policy (3 days overdue, owner: Marcus Weber). Shall I send review reminders?"

Capabilities

Policy Register

Full inventory with status, versioning, owners, and framework mappings across ISO 27001, NIST, GDPR.

Review Management

Automated review cycles with checklists, reminders, and escalation. Never miss a review date.

Employee Q&A

Employees ask policy questions in plain language. Answers include specific section references.

Exception Management

Formal exception requests with risk assessment, compensating controls, and expiry tracking.

Standards & Procedures

Technical standards and SOPs linked to parent policies. Full traceability chain.

Proactive Alerts

Overdue reviews, orphaned standards, expiring exceptions, coverage gaps — flagged automatically.

Quick Facts

Suite: GRC Suite
Status: Live
Policies: 14 policies, 5 standards, 4 procedures
Replaces: SharePoint, Confluence, manual cycles
Pricing: From €1,500/mo · €5-8K/mo (GRC Suite)

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